IDEAL INSTITUTE OF ENGINEERING
QA- Cell formation
2023
Internal Quality Assurance Cell (IQAC) is going to be initiated at IIE, Kalyani for internal quality improvement. QA is a continuous process and it should be a part of the institution’s system and work towards realizing the goals of quality enhancement and sustenance.

Objective :

• To develop a quality system for conscious, consistent and catalytic programmed action to improve the academic and administrative performance of the Institute
• To promote measures for institutional functioning towards quality enhancement through internalization of quality culture and institutionalization of best practices.

Proposed Functionalities :

• Development and application of quality benchmarks/parameters for the various academic and administrative activities of the Institute
• Facilitating the creation of a learner-centric environment conducive for quality education and faculty maturation to adopt the required knowledge and technology for participatory teaching and learning process
• Arrangement for feedback responses from students, parents and other stakeholders on quality-related institutional processes
• Dissemination of information on the various quality parameters of higher education
• Organization of inter and intra institutional workshops, seminars on quality related themes and promotion of quality circles
• Documentation of the various programmes/activities of the Institute, leading to quality improvement
• Acting as a nodal agency of the Institute for coordinating quality-related activities, including adoption and dissemination of good practices
• Development and maintenance of Institutional database through MIS for the purpose of maintaining /enhancing the institutional quality
• Development of Quality Culture in Institute
• Preparation of the Annual Quality Assurance Report (AQAR) of the Institute based on the quality parameters/assessment criteria developed by the relevant quality assurance body (like NAAC, NBA) in the prescribed format
• Bi-annual development of Quality Radars (QRs) and Ranking of Integral Units of Institute based on the AQAR

Co-related mechanisms and procedures for ensuring the following:

• Timely, efficient and progressive performance of academic, administrative and financial tasks.
• The relevance and quality of academic and research programmes.
• Equitable access to and affordability of academic programmes for students.
• Optimization and integration of modern methods of teaching and learning.
• The credibility of evaluation procedures.
• The adequacy, maintenance and proper allocation of support structure and services.
• Research sharing and networking with other institutions in India and abroad.

Outcomes of IQAC:

• Ensure heightened level of clarity and focus in institutional functioning towards quality enhancement
• Ensure internalization of the quality culture
• Ensure enhancement and integration among the various activities of the institution and institutionalize good practices
• Provide a sound basis for decision-making to improve institutional functioning
• Act as a dynamic system for quality changes in the Institute
• Build an organized methodology of documentation and internal communication.

Composition:

Plan of Action:

• To conduct the meeting at the beginning of each semester (Twice in a year)
• Prime agenda of the meeting would be review based planning of academic policies for the sustainable growth of the Institute
• To develop a monitoring system for quality assurance of the policies
• To prepare a detailed Annual Quality Assurance Report (AQAR) at the end of he academic year and submit the same to Governing Body/University.
Academic Activities (2023-2024)
• To organize an interactive session with faculty members following the guidelines given by Principal with the Governing Body, College Academic Committee(CAC) to strengthen the Teaching Learning process.
• Preparation and release of guidelines regarding all Academic activities before and during the commencement of Semester.
• Distribution of CMF to the Departments before the commencement of all internal exam like the semester.
• Uploading of Academic plans (academic calendar) prepared by respective faculty members on college- portal for easy access to the students.
• Continuous monitoring of maintenance of CMF (Content Management Framework)
• Preparation of attendance details by Academic committee and distribution of the same to respective Departments
• Preparation of list of faculty coordinators at Department level for various academic activities and compilation of the same.
• To conduct the meeting of faculty coordinators for various academic tasks to discuss the plan of action for their respective responsibilities
• Preparation of list of faculty mentors at Department level and distribution of mentoring registers along with guidelines to follow.
• To conduct interactive session with all faculty mentors regarding mentoring of students based on three parameters-Attendance, Performance and Attitude.
• Preparation of common slots for AV classes (FLIP Classes), seminars, sports, Incubation Centers and Value added programs and communicate the same to the respective department for inclusion in their timetable
• Collection and compilation of attendance at the end of every month through excel sheet and to send the list of students having less attendance to the respective mentors through mail.
• To help the Departments in monitoring the mentoring process
• To coordinate the process of feedback from students about Teaching-Learning process in respective classes and communicate the assessment of the same to respective faculty members and Department
To help the Departments in monitoring following activities
1. Providing tutorial links from online resources.
2. Assignments, Term Paper, PPTs
3. Seminars
4. Add on content-Theory & Lab (Flip Study)
5. Remedial classes
6. Make up tests
7. Collection of CMF with all required data and documents at the end of the semester
8. Collection of teaching outcome feedback (course assessment) from students at the end of the semester
9. Collection of exit feedback from final year students at the end of the academic year
To help the Departments/professional bodies in collection and analysis of feedback from:
1. Parents
2. Industry Experts/Academicians who are visiting the college
3. Executives of professional bodies.
4. Alumni
• To help the Department in the preparation of various rubrics regarding feedback from students and stakeholders, examination result, Course assessment, placement etc. and based on that to provide various statistical inputs to respective DAC at the beginning of each semester to chalk out the policy for that semester.
• To suggest various value added programs to T&P cell and to coordinate the execution of the same
• To suggest various ways to the Departments to strengthen their Incubation centres/centre of excellence and to enhance the technical skills of the students
• To organize the review /audit of all the academic activities by a team of internal experts and present the observation in the meeting of GB/CAC/DAC for further guidelines
• Collection and compilation of self appraisal forms from faculty members at the end of academic year
• To consolidate the information about funding agencies, their norms and passing the same to R&D centre and respective Departments.
Administrative Activities
To help the Principal Office in the preparation of schedule of following meetings:
• Governing Body (once in a semester)
• College Academic Council (Once in a week/two weeks)
To help the Principal Office (PO) in constituting following central committees for decentralization of work and effective functioning of the Institute:
1. Discipline and Antiragging
2. Central facilities
3. Grivience redressal
4. Student Activity Centre
5. Training and Placement, career guidance
6. Purchase
To help the Principal Office in the preparation of guidelines and schedule of periodic meetings of these Committees
1. To help the P.O. in the process of record maintenance and documentation
2. To coordinate the activity of budget allocation based on the requirement of the Departments.
3. To coordinate the activity of printing of various stationary items based on the requirements of Department and Laboratories.
4. To prepare/modify various application/information formats at least once in a year
5. To prepare the Academic calendar of the Institute based on the individual plans submitted by Departments/various forums.
6. To coordinate the flow of information to the website administrator from various forums/Departments before and after the activities/achievements
7. To coordinate the process of preparation and submission of Activity Record files by various forums after the activity eg: induction program.
8. To collect all the files/documents from all the Departments/P.O. at the end of the academic year.
9. To give periodic inputs to website in-charge/administrator regarding updating of information.
10. To discuss innovative concepts and ways of execution with coordinators of various forums.

Minutes of the meeting:

Agenda
1.Review of various activities which have started aiming quality enhancement and teaching learning process.
a)Faculty seminars & Faculty meeting.
b) Enhancing soft skill.
c) Complain Box content checking.
d) Seminar followed by Tech Quiz for the students.
e) email and CV preparation.
f) Academic Plan.
g)Tutorials and Assignments and PPT preparation.
h)Student seminars.
i) Flip classes.
j)Possibility of centre of excellence.
k) Possibility of off line to online student feedback system.
l) Possibility of online exam.
m)Course assessment feedback.
n)Academic calendar issues.
o) Record of activities (training, internship, industry visit) including cultural activities.
p)MOOCS encouragement.
q) Possible Career options for the students.
2. Review of existing guidelines(AICTE) and procedures to promote FDP , Refresher course, self development and R&D activities for the faculties.
3. Attending meetings conducted by MAKAUT & AICTE.
4. MOU with different Companies.
5. Internal and external resources for job opportunities.
6. Conduction of industry related programs.
7. Introduction to VAP.